Snap. Sorted. Tax-ready.
Three seconds per receipt. Zero spreadsheets. Ask any question in plain English when April rolls around. Here is every step, from the moment you snap a receipt to the moment your accountant opens the export.
Capture every receipt the way you already work.
Point your camera at a paper receipt, drag a PDF into the browser, or forward any email receipt to your private address at @in.scan-ai.ca. No app install for email forwarding. No manual typing, ever.
The same pipeline handles thermal Starbucks receipts, Stripe billing PDFs, Shopify order confirmations, and handwritten totals on crumpled paper. If it has a merchant and a total, scan-ai reads it.
- Camera capture on iOS and Android browsers
- Forward-by-email inbox at your private address
- Multi-page PDFs processed in a single pass
Structured data, not a photo in a folder.
The OCR pass extracts merchant, date, currency, subtotal, tax, and every line item as queryable fields. Faded thermal paper, angled photos, and mixed currencies are handled by the same model that processes clean PDFs.
The original image stays attached at full resolution, so you can always verify what the AI read against the source when your accountant asks.
- Merchant, date, subtotal, tax, total
- Line items with quantity and unit price
- Original image kept at full resolution
Mapped to the right tax line. Automatically.
Every expense gets sorted into a CRA T2125 or US Schedule C line. A meal is Meals & entertainment at 50%. A keyboard is Office supplies. A Figma subscription is Software. Override any categorization and the system remembers for next time.
Multiple clients? Each one gets its own chart of accounts, with custom categories layered on top of the built-in tax lines.
- CRA T2125 + US Schedule C lines built in
- Custom categories per client or project
- Learns from every manual override
Ask anything. Get cited answers.
Skip the spreadsheet pivot tables. Ask "what did I spend on software in Q3" or "show me every receipt over $200 from Amazon" and get a cited, verifiable answer with the source receipts linked inline.
When April rolls around, ask for a year-end summary grouped by tax line and hand the result to your accountant — original receipt images attached.
- Plain-English questions, no query syntax
- Every answer links back to source receipts
- Year-end summary ready for your accountant
Clean exports for the tools your accountant already uses.
Send receipts to QuickBooks, Xero, or hand over a plain CSV with original images attached. No lock-in, no manual reformatting.
QuickBooks
Export categorized receipts as IIF for QuickBooks Desktop, or CSV for QuickBooks Online.
Xero
Drop a Xero-ready CSV into your accountant's ledger with tax codes and line items intact.
CSV / JSON
Generic CSV and JSON exports with every receipt image attached. Works with any accountant.